Addressees
Field Name	ADDRESSEES
Description	Person(s) or organization to whom a document is directly addressed
Format	last name space first initial middle initial
Example	SMITH SS or DAVIS DD

Attendees
Field Name	ATTENDEES
Description	Persons listed in a document as attendees of a meeting.
Format	The format is 'last name[space]first initial[no space]middle initial'
Example	Smith SS

Authors
Field Name	AUTHORS
Description	Person(s) or organization(s) responsible for creation or origination of a document.
Format	The format is 'last name[space]first initial[no space]middle initial'
Example	Smith SS

Box Number
Field Name	BOX_NUMBER
Description	Tracking number assigned to a particular box of documents in the Minnesota Depository
Format	The format is a 3-digit sequential number.
Example

Brand Names
Field Name	BRAND_NAMES
Description	The names of the various cigarette brands referred to in the document.
Format	Searching for brand & brand' will find all documents that mention both brands. Searching for 'brand, brand' will find all documents
Example	Camel, 'Salem 100s'

Copyees
Field Name	COPYEES
Description	Person(s) or organization to whom a document is indirectly addressed
Format	last name space first initial middle initial
Example	SMITH SS or DAVIS DD

Document Comments
Field Name	DOCUMENT_COMMENTS
Description	Codes indicating document condition, such as missing pages or illegible pages.
Format	3-letter acronym.
Example	"MAR" or marginal notes, "ILL" for illegible, "MIS" for missing pages, and "HND" for a handwritten document.

Document Date
Field Name	DOCUMENT_DATE
Description	Date or estimated date that a document was written or generated
Format	YYYYMMDD
Example	19980227 for February 27. 1998

Description
Field Name	DESCRIPTION
Description	A brief narrative statement describing the nature of the information contained in a document.
Format	Searching for 'cigarette&research' will find all documents that contain both words in the description. Searching for 'cigarette, research' will find all documents with either of the words in the
Example

Document Type
Field Name	DOCUMENT_TYPE
Description	Nature or format of a document.
Format
Example	Examples are letter, report, scientific article.

Grant Numbers
Field Name	GRANT_NUMBERS
Description	All contract, grant, application for grant, and special project numbers mentioned in the document.
Format	Search by using a two-letter abbreviation ("CT" for contract, "GR" for grant, "AP" for application, and "SP" for special project) followed by a five-digit number.
Example	"CT00001" (for contract

Image ID Number
Field Name	IMAGE_ID_NUMBER
Description	Each document that has been imaged and placed on this website has been assigned an eighth digit image number.
Format	The format is the eight-digit number of the first page with a ".TIF" prefix, followed by a hyphen, followed by the eight-digit number of the last page with a ".TIF" prefix.
Example	"00000001.TIF - 00000010.TIF" For a singe page document, the number and ".TIF" suffix must be repeated. For example, "00000001.TIF - 00000001.TIF"

Margin Names
Field Name	MARGIN_NAMES
Description	Person(s) and/or organization(s) whose name appears in the margin of a document.
Format	'last name[space]first initial[no space]middle initial'
Example	Smith SS

Mentioned Names
Field Name	MENTIONED_NAMES
Description	Person(s) or organization mentioned in the text of the document.
Format	'last name[space]first initial[no space]middle initial'
Example	SMITH SS or DAVIS DD

Bates Number
Field Name	BATES_NUMBER
Description	The unique number identifying the document for production.
Format	Document numbers may include an alpha prefix and consist of a single number for single page documents, or two numbers separated by a hyphen for multiple pages.
Example	CTRAR000041-0073

Date Posted
Field Name	DATE_POSTED
Description	The date on which a document image was placed on this website if the document was produced on or after October 24, 1998 in smoking and health litigation and if the document was not already on this website at the time it was produced.
Format	YYYYMMDD
Example	19981024 for October 24, 1998

Production History
Field Name	PRODUCTION_HISTORY
Description	The name of the case in which the document was produced.
Format	Type "MNAG" in this field to find documents produced in the Minnesota Attorney General litigation.
Example	MNAG

Reference Brands
Field Name	REFERENCE_BRANDS
Description	Codes or names for all reference cigarettes mentioned in the document. Reference cigarettes are used in smoking and health research.
Format	Searching for 'brand&brand' will find all documents that mention both reference brands.
Example	Searching for 'brand, brand' will find all documents that mention either of the reference brands.

Minnesota Request Numbers
Field Name	MINNESOTA_REQUEST_NUMBERS
Description	Number of the Request for Production (propounded by plaintiffs in the Minnesota Attorney General Action) to which the document was produced or positively determined to be responsive to the Request.
Format
Example

Document Range
Field Name	DOCUMENT_RANGE
Description	Entries in this field will indicate a relationship between documents (e.g., a primary document and an attachment). The field will contain the document number on the first page of the first document and the document number of the last page of the last document.
Format	Document numbers may include an alpha prefix and consist of a single series of numbers (indicating the first page of the first document) and a second series of four numbers (indicating the last four numbers of the last page of the last document).
Example	XXX000001-0010

Special Collections
Field Name	SPECIAL_COLLECTIONS
Description	This field allows the user to identify (and search within) certain identified collections of documents. Type "SELECTED" to search for documents selected for for copying from the Minnesota tobacco document depository by Minnesota Plaintiffs'counsel. Type "WITHDRAWN" to search for documents for which The Council for Tobacco Research--U.S.A., Inc. withdrew, in whole or in part, claims of privileges or protections in the re-examination of claims of priviliges or protections undertaken pursuant to Court Order in State of Oklahoma v. R.J. Reynolds Tobacco Co., et al., CJ-96-2499-L (Dist. Ct., Cleveland Co.)
Format	WITHDRAWN or SELECTED
Example	WITHDRAWN or SELECTED

Secondary Document Type
Field Name	SECONDARY_DOCUMENT_TYPE
Description	Additional information about the form or substance of the document.
Format	If a contract is written in the form of a letter, as in a letter agreement, the primary document type is "letter" and the secondary
Example	contract

Production Date
Field Name	PRODUCTION_DATE
Description	Date that the document was placed into the Minnesota Depository. This field may be blank in some records.
Format	YYYYMMDD
Example	19980227 for February 27. 1998

Custodian
Field Name	CUSTODIAN
Description	The individual or department in whose files the document was located prior to discovery.
Format	'last name[space]first initial[no space]middle initial'
Example	Smith SS

Trial Exhibit
Field Name	TRIAL_EXHIBIT
Description	Documents produced by The Council for Tobacco Research--U.S.A., Inc. that were also listed by plaintiff's counsel as a trial exhibit.
Format	if a document produced by CTR and placed on this website was listed by plaintiffs in the Washington Attorney General action as plaintiff's trial exhibit No. 1, it may be identified by typing "WAAG-00001" in this field. The format is a four-letter case name abbreviation, followed by a hyphen, followed by a series of five numbers. Note that wildcards are acceptable (e.g., "WAAG*"). The other case name abbreviations currently available in this field are "FLAG" (Florida Attorney General action), "BROFdI" ( Broin, et al v. Philip Morris, et al. ), "MNAG" (Minnesota Attorney General action), "MORM" (Mississippi Attorney General action), and "TXAG" (Texas Attorney General action).
Example

Document Title
Field Name	DOCUMENT_TITLE
Description	Title (e.g. "re:" line) or first sentence of a document.
Format	Words seperated with an ampersand (cigarette & research) will find all documents that contain all words in the identified text fields. Words seperated with a comma (cigarette, research)will find all documents that contain any word in the identified text fields.
Example	cigarette & research cigarette, research

Date Qualifier
Field Name	DATE_QUALIFIER
Description	A one-character qualifier to indicate those dates which were estimated or were obtained from a range of dates.
Format	"E" indicates that the date of the document was estimated by someone producing the document in litigation. "R" indicates that the date of the document listed in the index is the last date in a range of dates.
Example